Procurement & Requisition
Every Purchase Begins Here. Control Procurement Before Money Leaves Your Business.
Stop chasing paper requisitions. Control every purchase from one platform.
Digitize every requisition, approval, purchase order, goods receipt, supplier transaction, and inventory update from one secure platform.
5
₦285K
68%
4
Procurement Command Centre
Live
8
5
12
6
₦4.1M
1
The problem
Does this sound familiar?
Most African hospitality businesses still run procurement on paper, WhatsApp, and hope.
WhatsApp purchase requests
Lost approval forms
Delayed purchasing
Duplicate purchases
Uncontrolled spending
Missing supplier records
Stock shortages
Emergency buying
Lack of accountability
Vistorio replaces all of this with one digital workflow.
Digital workflow
From request to store — fully tracked
Every step documented. Every approval logged. Every naira accounted for.
Department RequestStaff submit items needed
Supervisor ApprovalFirst-level sign-off
GM ApprovalFor high-value items
Procurement OfficerReviews and processes
Supplier SelectionChoose best vendor
Purchase OrderFormal PO issued
Goods ReceivedDelivery logged
Quality CheckInspect before accept
Store UpdateStock levels updated
Department CollectionItems issued out
Executive visibility
Procurement dashboard for owners and finance
Monitor and approve purchases remotely — from your desk or your phone.
Executive Procurement Dashboard
Live8
5
12
12 open
4
6
₦285K
68%
1 overdue
3
4.2 hrs
↑ 8%
Monthly purchase trends
See how procurement flows into executive financial reporting →
Smart requisitions
Every department. One request system.
Kitchen, bar, housekeeping, maintenance — all submit through the same digital workflow with full visibility.
Kitchen
Restaurant
Bar
Housekeeping
Maintenance
Front Office
Admin
| Requested By | Department | Date | Priority | Items | Status | Progress |
|---|---|---|---|---|---|---|
| Chef Adeola | Kitchen | Today | High | Cooking oil (20L), tomatoes | Awaiting GM | |
| HK Supervisor | Housekeeping | Today | Medium | Linen restock (120 sets) | New | |
| Bar Manager | Bar | Yesterday | Medium | Premium spirits, mixers | Approved | |
| Maintenance Lead | Maintenance | Yesterday | Low | AC filters, bulbs | Awaiting Owner |
Approval workflows
Configurable approval levels
Set rules by amount, department, or item type — with full approval history and timestamps.
Supervisor Approval
Department supervisor reviews quantity and need.
Department Head Approval
Head of department confirms budget alignment.
Operations Manager Approval
Ops manager validates operational priority.
General Manager Approval
Required for purchases above threshold.
Owner Approval
Final sign-off on high-value capital purchases.
Approval history — REQ-2847
Supervisor approved
Chef Adeola · Kitchen · Today 9:14 AM
Chef Adeola · Kitchen · Today 9:14 AM
Dept head approved
F&B Manager · Today 10:02 AM
F&B Manager · Today 10:02 AM
Awaiting ops manager
Assigned to Operations Manager
Assigned to Operations Manager
Purchase orders
Clear POs. Better supplier communication.
Every approved request becomes a formal purchase order — eliminating confusion, duplicate orders, and verbal agreements.
- Track open and closed POs in one view
- Expected delivery dates visible to all stakeholders
- Total value and approval status at a glance
- Suppliers receive clear, documented orders
12
48
₦2.4M
| PO # | Supplier | Delivery | Status | Value |
|---|---|---|---|---|
| PO-1842 | Fresh Foods Ltd | Today | In transit | ₦185K |
| PO-1839 | Linen Supply Co | Mon | Confirmed | ₦420K |
| PO-1835 | Beverage Distributors | Wed | Pending | ₦310K |
| PO-1831 | Maintenance Pro | Received | Complete | ₦95K |
Supplier management
Know your suppliers. Track their performance.
Ratings, delivery history, and payment status — so you buy from the best vendors every time.
Fresh Foods Ltd
Linen Supply Co
Beverage Distributors
Goods Receiving — PO-1842Live
SupplierFresh Foods Ltd
Items expected12 line items
Qty verifiedComplete
Quality checkPassed
Store entryIn progress
Inventory updatedPending
Goods receiving
Receive with confidence
Match deliveries to purchase orders, verify quantities, inspect quality, and update store — in one seamless flow.
1
Purchase Order2
Goods Delivered3
Inspection4
Quantity Verification5
Quality Check6
Store Entry7
Inventory UpdatedStore & inventory
Procurement that updates inventory automatically
Real-time synchronization — when goods are received, stock levels update instantly across every department.
Live
₦8.2M
3
24 items
8 items
6
₦142K
No manual stock updates. No reconciliation gaps. One source of truth from purchase to consumption.
Executive insights
Actionable procurement intelligence
Kitchen spending increased by 12% this week — review menu costs and portion control.
Housekeeping requested more linen than usual — occupancy spike may require reorder.
Three suppliers delivered late this month — consider alternative vendors.
Five purchase requests are waiting for approval — average wait time exceeds 6 hours.
Inventory value has increased by ₦850,000 following this week's goods receipts.
Mobile procurement
Approve purchases from anywhere.
Review requests, approve or reject purchases, and monitor procurement dashboards — all from your smartphone.
- Instant notifications for new requests
- One-tap approve or reject with comments
- Full procurement dashboard on mobile
- Audit trail for every mobile action
Pending Approvals5 requests
Kitchen · Cooking oil · ₦48K
HK · Linen · ₦420K
Bar · Spirits · ₦310K
ApproveReject
Procurement OverviewLive
Spend today · ₦285K
Budget used · 68%
Open POs · 12
Awaiting delivery · 4
Business impact
Procurement that pays for itself
Reduce Procurement Delays
Digital workflows move faster than paper and WhatsApp.
Increase Accountability
Every request, approval, and purchase is logged.
Eliminate Paper Processes
No more lost forms or untracked verbal requests.
Improve Budget Control
See spend against budget in real time.
Prevent Stock Outs
Low stock alerts trigger requisitions before you run dry.
Reduce Waste
Better planning means less emergency buying at premium prices.
Strengthen Supplier Management
Track performance and choose vendors with data.
Improve Financial Visibility
Finance sees procurement spend as it happens.
FAQ
Procurement questions answered
How do approval workflows work?
Configure approval levels by amount, department, or item type. Requests route automatically through supervisor, department head, GM, and owner as needed — with timestamps at every step.
Can we set multiple approvers?
Yes. Vistorio supports sequential and parallel approval chains. You define who approves what based on your property's policies.
How are purchase orders managed?
Approved requisitions convert to formal POs with supplier details, delivery dates, and values. Track open, in-transit, and completed orders in one dashboard.
Does Vistorio manage suppliers?
Yes. Store supplier profiles, ratings, categories, purchase history, delivery performance, and payment status — all in one place.
How does inventory integration work?
When goods are received and quality-checked, stock levels update automatically. Low stock triggers can generate new requisitions.
Can managers approve on mobile?
Yes. Full approval workflows work on smartphones and tablets — with instant notifications and one-tap approve or reject.
Is there a full audit history?
Every request, approval, PO, receipt, and inventory update is logged with user, timestamp, and action — fully auditable for finance and compliance.
How are user permissions handled?
Role-based access ensures staff only see and do what their role requires — from requisition creation to owner-level approval.
Bring Procurement Under Control.
Transform purchasing from a manual process into a transparent, efficient, and accountable workflow that gives your business complete control over every request and every purchase.